Best document management software

document management software

From the very beginning, the documents play a crucial role in each and every business. In the past, documents were being kept in physical files and cabinets. It took lot of space and some documents might be lost from there.

Now things have changed. Nowadays, most of the organizations work paperless and they have remote employees on their organization. So, it is not possible to keep documents in physical cabinets, or boxes. What they can do is to use document management software to keep all their documents in a sorted way. 

A document management software can declutter your office, improve the security system, and helps to access your important files from anywhere you want.

So, if you are an energetic, and dedicated young entrepreneur who wants to set up a business digitally and want to improve a better and secure office then you should definitely choose a document management software for your office.

But there are hundreds of document management software in the market. How will you choose the best one for your organization? Well, that’s why here we are. We will help you to find out the best document management software for you.

So, let’s get started.

eFileCabinet

eFileCabinet is such a software that helps individuals, business owners, and small business organizations to organize their files and information online.

It is one of the best document management software in the market these days. eFile Cabinet has a user-friendly interface that helps its users to stay organized. It helps them to find a file easily.

Besides, if you are using this software it will do all the tasks on behalf of you. You just need to upload a file and it will do the rest. It will save time and improves work efficiency.

eFileCabinet is a cloud-based software. It means you can access your files or documents from anywhere around the world. You don’t need to stay at the office to work on any files or projects.

eFileCabinet has a pricing plan that starts from $15/month to $199/month. The pricing increases based on the storage you want to choose.

If you are an individual or a small business owner, we would suggest you choose the starter plan worth $15/month. It will give you 25 GB of storage.

We prefer eFileCabinet because it has a collaboration feature, encrypted file sharing and requests, two-factor authentication, and many more lucrative features. If you are looking for secure, user-friendly software then you can definitely check this out.

Formstack Documents

Formstack Documents is basically an all in one document management software for your business. It will do document management, contract management, document generation, and form automation activities for your company.

It is such a software that will help you to get back to your business. It always happens to us that we had to create the same documents so many times right? Well, if you are using Formstack Documents, you don’t need to do it anymore. 

You just need to create a document and formstack will merge it and send you a template so that you don’t need to copy and paste the same information over and over again. Basically it will merge your information from the cloud into a PDF, Word document, or Excel spreadsheet, instantly. Isn’t it great?

However, using Formstack Documents will definitely save your time and energy. It will reduce errors, maintain consistency, and improves the work efficiency of your company.

Formstack is offering a one-month free trial for its new users. If you have doubts about it, you can try a free trial of Formstack Documents. If all sounds good then you can start its premium version worth $29/month. Unfortunately, if you don’t like it you can cancel anytime you want.

Notion

Hey, Hommie! Are you guys looking for a software that will help you to organize the way you work? Are you looking for something that will notify your employees, and bring them to work together in one place? 

Well, if you are looking for a software that will be an all in one workspace and assist you to take notes, do your project management activities, document management and collaboration, then you should definitely try Notion for your company.

Whether you have a team of 20 or 2000, Notion would be a perfect choice for your business. Many trusted businesses like McDonald’s, Verizon, IBM, Tinder, Samsung, etc. are using Notion to operate their business activities. 

By using Notion you can create a virtual workspace for your employees. You can add notes, projects, roadmaps, even customize your workflow. Notion Document Management Software was featured in Top 20 Remote Work Software 2020 and Top 20 Collaboration Software 2020. So, undoubtedly Notion is the best tool for teams and companies who actually want a better way to manage knowledge, projects, documents, and collaboration.

The notion has a free and a premium version. The premium version worth $4/month. You can avail of a one month free trial of the premium version as well.

FileHold

FileHold Document Management software is for those companies that have more than 20 users. It has an Automated Document Workflow and Approval processes. It supports to add millions of documents using Microsoft service-oriented architecture and .Net Framework. 

If you have a high tech company, a healthcare company, or if you are a manufacturer and concerned about the information, this is something you should not miss.

FileHold costs $15/month/user. It offers only the premium version. If you are not sure about it then you can avail of its one-month free trial. If you don’t like it you can cancel it anytime if you want.

Templafly

Templafly is also an all-in-one Document management software. Though it has started its journey in 2014, it has successfully stand out among the other DMS in the market. 

Templafly is designed for large companies. This DMS is serving millions of customers across 80+ countries and 300+ businesses.

This software is an Artificial Intelligent software. It has been designed in such a way that it will show the documents to your employees that is relevant to them.

Say for example if you are an employee of a marketing department you are allowed to see the documents that are relevant to marketing. You won’t be able to see any documents from the accounting or HR department and vice versa.

The only reason we love Templafly because it allows its users to create and edit the documents inside the platform. 

Templafly offers custom solutions to its customers. This is the reason why we could not discuss the pricing here.

Hightail

While doing a business, it is important to keep our documents and information confidential. As we are working digital, there is a possibility to become a victim of online threats.

If you are worried about it, you can use Hightail Document Management Software. How it can help? Well, it has taken the process of document sharing to the next level. 

Like all other sharing apps the sharing process in similar. As soon as you send the document your recipient will receive an email notification.  The interesting part is you can track the delivery from your end. You can see who opened the file and when. So, if there is any risk you can instantly inform your client about the issue.

Another advantage of Hightail Document Management software is that you can send larger files to your clients with it. The file size you can send is up to 500 GB. 

The price of Hightail DMS starts from $12/month to $35/user. The pricing of each plan varies based on the sending file size limit. You can enjoy 14 days of free trial before you start using the premium one.

If you don’t want to spend a single penny on it, you can avail of their free plan where you will be able to send files up to 100Mb. The free version is also great. You can also try this out.

PaperTracer 

If you are looking for a customized Pricing, E-signature facility, customized services, and so many interesting features like this you should definitely try PaperTracer. It is a simple Document management software and perfect for small, medium, and large business organizations.

PaperTracer has a centralized database system where you can digitize all your documents. It has an end to end workflow solution. 

If you have a healthcare company or a legal business and looking for the top database management software for your company then this is the one you should try.

We would recommend small and medium businesses to try this software for their organization. Though they are offering plans for enterprise businesses we have already better options on the list.

Final Verdict

Document Management Software is has become an important part of any business organization. These are our top choices on the best document management software. Rather than this, you will find hundreds of software in the market. We have tested and found out the best choices for you. 

If you are not still sure which management software you should choose for your business, you can comment below and we will surely help you to find the best document management software for your business.

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